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AI Automation · Downstream Refining & Petrochemicals

AI Bid Automation for Refinery and Petrochemical Equipment Suppliers

The system monitors the refinery and petrochemical tender portals your buyers publish on, state refiners and petchem operators like Indian Oil, BPCL, HPCL, Reliance, SABIC, KNPC, KIPIC, OQ, Bapco, Pertamina, and PTT. It reads each solicitation, scores fit against your equipment catalog from 0 to 100, extracts the deadline, quantity, specifications, and bond, and sends one daily digest. Built for makers of heat exchangers, columns, catalysts, fired heaters, and process instrumentation.

11
Refiner and petchem portals monitored
0–100
Fit score with written reasoning
6:00 AM
Daily digest, every business day
Downstream · Qualified Today 12 JUN · 4 / 47
BPCLShell & Tube Exchangers, 14
due 05 AUG · TEMA / ASME
92
IOCLDistillation Column
due 11 AUG · ASME Sec VIII
87
SABICFired Heater Revamp
turnaround · due 22 JUL
79
The problem

Refinery tenders cluster around turnarounds and close fast.

A refinery and petrochemical equipment supplier sells heat exchangers, columns, catalysts, and heaters to state refiners across India and the Gulf. Tenders bunch around turnaround windows, post on separate portals, and turn on engineering codes buried deep in the documents. Here is the gap, in numbers.

11
Refiner and petchem portals
Indian Oil, BPCL, HPCL, Reliance, SABIC, KNPC, KIPIC, OQ, Bapco, Pertamina, PTT. Each posts on its own portal, and India alone runs several public e-tender systems.
ASME / TEMA
Codes decide the bid
A heat exchanger tender turns on the TEMA type and ASME Section VIII class; a column on its design code. These sit 40 pages into the document, not in the title.
Turnaround
Windows that close fast
Refinery turnaround procurement bunches into tight windows. Miss the portal for a week during a turnaround season and the exchanger package closes without you.
Interactive demo · sample supplier: heat exchanger & pressure vessel manufacturer

Press Run today's scan to pull this morning's refinery and petrochemical solicitations across the monitored portals, then open the scoring and digest tabs to see how each one is evaluated and delivered.

Bid Automation · Refinery & Petrochemical
Your refinery catalog decides what qualifies
The scan pulls every new solicitation from the refiner and petchem portals, then scores each against the supplier profile: product lines, engineering codes, territories served, and minimum contract size. The AI reads the specification text, so a heat exchanger tender is matched on its TEMA type and ASME class, not its title.

Supplier Profile

Product Lines
Shell & tube exchangersAir coolersColumnsPressure vessels
Not Built
CatalystsSubsea trees
Codes
ASME Sec VIII Div 1/2, TEMA, API 660, U-Stamp
Territories
Middle East, India, SE Asia
Minimum Contract
$300,000
SolicitationBuyerQtyDueFit
Press "Run today's scan" to pull this morning's refinery solicitations from BPCL, Indian Oil, HPCL, SABIC, KNPC, and the other portals.
0 solicitations reviewedSources: state refiner e-tender portals + petchem supplier portals
How the BPCL heat exchanger solicitation scored 92
Every solicitation is scored on four weighted factors against the supplier profile, with written reasoning and the fields the AI extracted from the document.

Fit scoring · BPCL tender BPCL/HE/3318

Product line match (shell & tube exchangers)Exact+38
Codes required (ASME Sec VIII, TEMA R)Held+25
Contract value vs. minimum ($300K)~$2.8M est+20
Territory (India)Served+9
Fit score92 / 100
Quantity
14 units
Due
05 Aug, 15:00 IST
EMD
2% of bid
Delivery
28 weeks
Code Ref
ASME VIII, TEMA R
Prequalification
BPCL / GeM

Written reasoning the bid team receives

"Strong pursuit candidate. The solicitation requests 14 shell and tube heat exchangers built to ASME Section VIII Division 1 with TEMA Class R for a crude unit revamp, an exact match to your exchanger line. Required U-Stamp and TEMA capability are held. Estimated value clears your contract minimum and falls in your India territory. Flag for the bid team: requires a 2 percent EMD and BPCL/GeM registration; confirm registration before the 05 Aug deadline."
Compare the screened-out example: a KNPC catalyst charge tender scored 14 because catalysts are outside your product lines. It stays in the log with that reason, not in the digest. The AI reads the engineering code, so a fired heater tender is correctly separated from your exchanger scope even when both appear in the same turnaround package.
The refinery digest your bid team receives every business morning
Qualified refinery and petrochemical solicitations only, ranked by fit score, each with the extracted facts needed for a pursue-or-pass decision. The full reviewed log is attached for the record.
How it works

Three steps between the refiner portals and your bid team

No new software for your team to learn. The system runs in the background and delivers to email.

📡
Step 1
Pull every new refinery solicitation
Each morning the system queries the state refiner and petchem portals you are registered on (Indian Oil, BPCL, HPCL, SABIC, KNPC and the rest), collecting every solicitation posted since the last run.
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⚙️
Step 2
n8n routes it, the AI reads and scores each one
An n8n workflow normalizes the feeds, translates non-English text, and sends each solicitation through an AI pass that extracts quantity, engineering code (ASME, TEMA, API), deadline, and EMD, then scores fit against your refinery catalog with written reasoning.
n8n Google Sheets
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📧
Step 3
Qualified solicitations arrive at 6 AM
Refinery solicitations that clear your profile land in a ranked daily digest with the extracted facts and the AI's reasoning. The full reviewed log rides along as the audit trail, and deadline reminders fire as due dates approach.
Gmail
Across the chain

This is the downstream system. There are three more.

Downstream covers refinery and petrochemical equipment. If you also sell into drilling and production, pipelines, or offshore, each part of the chain runs as its own scan tuned to its buyers and specifications.

All segments
AI Bid Automation for Oil and Gas Equipment Suppliers
The general system across the whole chain, monitoring every open NOC portal and government procurement system. Start here for the overview, then drill into your segment.
Upstream
Drilling & Production Equipment
Artificial lift, wellheads, drilling tools, separation, pumps. Buyers: Aramco, ADNOC, KOC, PDO, Pemex, Petrobras, Ecopetrol, YPF, NNPC, ONGC, PETRONAS.
View the upstream demo →
Midstream
Pipeline & Terminal Equipment
Compression, valves, pipe, metering, LNG terminal. Buyers: GAIL, Petronet LNG, Sonatrach, plus pipeline tenders on SECOP II and ComprasMX.
View the midstream demo →
Offshore
Offshore & Subsea Equipment
Subsea systems, FPSO equipment, marine, mooring. Buyers: Petrobras, Equinor, PETRONAS, Sonangol, ADNOC, NNPC.
View the offshore demo →
Demo Notice: Conceptual demonstration of an AI-powered tender monitoring workflow for refinery and petrochemical equipment. The solicitations, reference numbers, values, and scores shown are illustrative samples modeled on real portal formats, not live or actual solicitations. The named portals are real, public or registered-access refiner and petrochemical procurement systems; this demo simulates their feeds with static sample data and is not affiliated with or endorsed by any company. Omni Online Strategies builds each production system against the portals the client is eligible to access, within each portal's terms of use.
Josh Leavitt, Founder and CEO of Omni Online Strategies
From the founder
“A turnaround at BPCL puts 14 exchanger packages on the portal in one window. The fabricator who is watching that morning bids them. The one who checks the portal next week reads about the award.”
We connect the system to the refiner and petchem portals you are registered on, tune the scoring to your ASME and TEMA capabilities and product lines, and put the qualified solicitations in your inbox before your team starts the day. You decide which to pursue.
Josh Leavitt
Founder & CEO · Omni Online Strategies

Book a call about your portals →
About This System
AI Bid Automation for Refinery and Petrochemical Equipment Suppliers
This AI automation monitors the public and registered-access refinery and petrochemical tender portals that state refiners and petchem operators publish on (Indian Oil, BPCL, HPCL, Reliance, SABIC, KNPC, KIPIC, OQ, Bapco, Pertamina, PTT), reads each solicitation with AI, scores it 0 to 100 against a supplier profile (product lines, engineering codes, territories, minimum contract size), extracts the deadline, quantity, code reference, and EMD or bond requirement, and delivers the qualified solicitations in a ranked daily email digest with written reasoning. Built for makers of downstream equipment: shell and tube and air-cooled heat exchangers, distillation and process columns, pressure vessels, catalysts, fired heaters, and process instrumentation. It is the downstream member of a four-segment system (upstream, midstream, downstream, offshore) under the general oil and gas bid automation hub.
System Facts
CategoryDetail
SegmentDownstream: refinery and petrochemical equipment, including turnaround and revamp scopes
Manual Process ReplacedBid coordinators checking multiple state refiner e-tender portals and petchem supplier portals, missing tenders during turnaround windows, and reading long PDF solicitations to find the quantity, engineering code, deadline, and EMD
TriggerScheduled daily run each business morning pulling every refinery and petrochemical solicitation posted since the previous run, with the digest delivered at 6:00 AM local time
Buyers MonitoredState refiners: Indian Oil, BPCL, HPCL. Petrochemical and refining operators: Reliance, SABIC, KNPC, KIPIC, OQ, Bapco, Pertamina, PTT
Product Categories ScoredShell and tube heat exchangers, air-cooled heat exchangers, distillation and process columns, pressure vessels, catalysts, fired heaters, process instrumentation
Not Monitorable (excluded)Private petrochemical majors (such as Dow, LyondellBasell, BASF) procure through invite-only vendor qualification and do not publish open solicitations, so they cannot be monitored this way
Scoring FactorsProduct line match against the supplier's downstream catalog, engineering code fit (ASME Section VIII, TEMA, API 660/661, U-Stamp), estimated contract value against the supplier's minimum, and territory
Who Uses ItSales and bid teams at manufacturers of heat exchangers, pressure vessels, columns, catalysts, fired heaters, and instrumentation selling to state refiners and petrochemical operators
IntegrationsRefiner and petchem portal feeds (workflow input), n8n (normalization, translation, orchestration), AI model (solicitation reading, extraction, scoring), Google Sheets (review log), email delivery (daily digest), deadline reminders
OutputDaily 6 AM email digest with qualified refinery and petrochemical solicitations ranked by fit score, each showing buyer, quantity, estimated value, deadline, EMD, and engineering code, plus a full log of screened-out solicitations with the reason each was excluded
Sources & Research
BPCL e-procurement portal: Bharat Petroleum publishes open e-tenders for refinery equipment, heat exchangers, heaters, instruments, and turnaround services
BPCL · e-Procurement
Indian Oil e-tender portal: IOCL publishes open tenders and supplier notices for refinery and petrochemical equipment, columns, exchangers, and EPC packages
Indian Oil · e-Tenders
SABIC Suppliers: the petrochemical producer's supplier portal where registered vendors access prequalification and sourcing for plant equipment and turnaround scopes
SABIC · Suppliers
Kuwait National Petroleum Company procurement: KNPC publishes refinery equipment, catalyst, and turnaround tenders through Kuwait's public tendering process
KNPC · Procurement
Frequently Asked Questions

It is automated monitoring of the refinery and petrochemical tender portals that state refiners and petchem operators publish on. The system pulls every new solicitation daily, uses AI to read each one's full text (translating non-English documents), scores it against the supplier's product lines, engineering codes, territories, and contract minimums, and delivers the qualified ones in a ranked daily digest. For a downstream supplier it means every relevant heat exchanger, column, pressure vessel, catalyst, or fired heater solicitation across the monitored portals is reviewed every day, including the tenders that bunch into turnaround windows.

State refiners and petrochemical operators that publish openly or through registered vendor access: Indian Oil, BPCL, and HPCL (which run public e-tender portals), plus Reliance, SABIC, KNPC, KIPIC, OQ, Bapco, Pertamina, and PTT. The system monitors each portal the supplier is eligible to access. India's state refiners are especially open, with public e-procurement systems that publish full tender documents.

No. Private petrochemical majors (Dow, LyondellBasell, BASF) procure through invite-only vendor qualification. They qualify suppliers and invite them privately, so there is no open solicitation feed to monitor. This system works for the state refiners and petchem operators that publish, which is the buyers listed above. For a private petchem company, the most that can be done is a supplier-registration guide, not opportunity monitoring.

The AI reads the full solicitation and extracts the engineering code (such as ASME Section VIII Division 1 or 2 for vessels and exchangers, TEMA class for shell and tube exchangers, API 660 for shell and tube, API 661 for air coolers) and any U-Stamp requirement, then matches it against the supplier's capabilities. A heat exchanger tender requiring ASME VIII and TEMA R is scored against whether the supplier holds those, not just whether the word "exchanger" appears.

Refinery procurement bunches around turnaround windows, when many equipment packages post in a short period. Because the system pulls every portal every business morning and ranks by fit, a supplier sees the full set of turnaround packages as they post, with deadlines extracted, rather than discovering them after the window has closed. Deadline reminders fire as each due date approaches.

The general system covers the whole chain and links to all four segments. This downstream system is tuned specifically to refining and petrochemicals: the state refiner and petchem portals, the downstream product categories (exchangers, columns, vessels, catalysts, heaters, instrumentation), and the engineering codes that matter downstream. A supplier that sells only refinery equipment uses this one; a supplier that spans segments can run all four together.

How It Works
STEP 01

Daily pull from the refiner and petchem portals

Each business morning the n8n workflow queries the state refiner and petchem portals the supplier is registered on, collecting every refinery and petrochemical solicitation posted since the previous run.

STEP 02

Feeds normalized and translated into one record format

The portals return different structures and languages. The workflow maps each into a single record and translates non-English text so every solicitation is comparable.

STEP 03

AI reads each solicitation and extracts the engineering code

The AI pass reads the specification content, identifying equipment type and extracting quantity, ASME/TEMA/API code, deadline, EMD, and delivery terms.

STEP 04

Fit scored 0 to 100 against the refinery catalog

Product line match, engineering code fit, contract value against the minimum, and territory, weighted into one score with written reasoning.

STEP 05

Every reviewed solicitation logged with its outcome

Qualified or screened out, each solicitation is appended to the Google Sheets review log with its score and reason, building the audit trail.

STEP 06

Ranked digest delivered at 6 AM, reminders as deadlines approach

Qualified refinery solicitations arrive by email ranked by fit score with the extracted facts and reasoning. As each deadline approaches, reminder notices fire to the bid team.