AI Bid Agent · Playground & Recreation Equipment

AI Bid Agent for Playground Equipment

The system monitors where playground and recreation equipment solicitations actually post, Sourcewell, HGACBuy, and municipal park district and school district portals. It reads each one, scores fit against your equipment and installation profile from 0 to 100, extracts the play system type, the ADA and inclusive play requirement, the installation scope, and the deadline, sends one daily digest, and syncs qualified leads straight into your CRM.

3
Cooperative and municipal source types monitored
0 to 100
Fit score with written reasoning
6:00 AM
Daily digest, every business day
AI Bid Agent dashboard showing playground and recreation equipment solicitations from Sourcewell, HGACBuy, and Riverdale Park District with fit scores
The problem

Playground contracts post in three completely different places

A cooperative contract renewal, a municipal replacement RFP, and a splash pad solicitation rarely post on the same portal, in the same format, or on the same cycle. Missing one means missing a contract that can run for years.

01
Cooperative contracts renew on their own cycle
Sourcewell's Playground and Recreational Equipment contract and HGACBuy's Water Play and Splash Pad Equipment contract each run on their own multi year cycle, easy to miss if nobody is watching for the renewal window.
02
Municipal RFPs bury the ADA requirement
A park district replacement RFP often ties inclusive play compliance to the DOJ 2010 ADA Standard for Accessible Design deep in the scope document, not the title, and a bid that misses it gets disqualified regardless of price.
03
Installation scope varies contract to contract
Some solicitations are equipment only, some require installation, some require both equipment and surfacing that meets ASTM F1292 impact attenuation. Reading that scope correctly determines whether it actually fits what you sell.
Interactive demo · sample dealer: inclusive playground and water play dealer

Press Run today's scan to pull this morning's playground and recreation equipment solicitations across Sourcewell, HGACBuy, and municipal and school district portals, then open the scoring and digest tabs to see how each one is evaluated and delivered.

Bid Agent · Playground & Recreation Equipment
Your dealer profile decides what qualifies
The scan pulls every new playground and recreation solicitation from Sourcewell, HGACBuy, and the municipal and school district portals you are registered on, then scores each against your profile. The AI reads the documents, so a solicitation is matched on its play system type and scope, not its title.

Dealer Profile

Equipment
Inclusive playground structuresWater playSite amenities
Service
RemovalInstallationSurfacing
Standards
ASTM F1487 equipment, ASTM F1292 surfacing, DOJ 2010 ADA compliant
Cooperatives
Sourcewell and HGACBuy playground and water play contracts
Territory
Southeast region and contiguous states
Minimum
$50,000 or multiyear cooperative
SolicitationBuyerValueDueFit
Press "Run today's scan" to pull this morning's playground and recreation equipment solicitations.
0 solicitations reviewedSources: Sourcewell, HGACBuy, municipal and school district portals
How the Sourcewell playground contract scored 92
Every solicitation is scored on four weighted factors against your profile, with written reasoning and the fields the AI extracted from the documents.

Fit scoring · Sourcewell playground and recreational equipment

Segment and offering (inclusive playground)Exact+36
Standards compliance (F1487, ADA)Held+24
Cooperative eligibility (Sourcewell)Registered+22
Value vs minimum (multiyear)Above+10
Fit score92 / 100
Type
Cooperative renewal
Standard
ASTM F1487
Term
Multiyear
Scope
Equipment + install
Access
Cooperative wide
Due
Rolling

Written reasoning the sales team receives

"Strong pursuit candidate. A Sourcewell cooperative renewal for playground and recreational equipment with related products, an exact match to your inclusive playground and water play offering. The contract requires ASTM F1487 compliant equipment and DOJ 2010 ADA accessible design, both of which you hold. Flag for the team: confirm your Sourcewell vendor registration is current before the renewal window closes, and verify your inclusive play line meets the updated F1487-25 clearance zone requirements."
The agent reads the standard and the scope, not just the title. A municipal replacement RFP scored 76 for requiring removal and full ADA compliant replacement; a residential HOA solicitation scored 22 because it is a private buyer, not a public bid your profile is set to pursue.
The digest your sales team receives every business morning
Qualified playground and recreation solicitations only, ranked by fit score, each tagged with the extracted terms needed for a go or no go decision. The full reviewed log is attached for the record.
How it works

Three steps between the portals and your bid team

No new software for your team to learn. The system runs in the background and delivers to email, Slack, or both.

📡
Step 1
Pull every new playground and rec equipment solicitation
Each morning the system checks the Sourcewell and HGACBuy cooperative contract calendars and the municipal park district and school district portals you are registered on, collecting every playground, water play, and site amenity solicitation posted since the last run.
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Step 2
n8n routes it, the AI reads the documents and scores each one
An n8n workflow normalizes the feeds and sends each solicitation through an AI pass that extracts the play system type, the ASTM F1487 and DOJ ADA requirement, the installation scope, and the deadline, then scores fit against your equipment and installation profile with written reasoning.
n8n Google Sheets
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📧
Step 3
Qualified solicitations arrive at 6 AM, and sync to your CRM
Playground and recreation solicitations that clear your profile land in a ranked daily digest and, if connected, create an opportunity directly in your CRM pipeline. The full reviewed log rides along as the audit trail, and deadline reminders fire as dates approach.
Gmail GoHighLevel
Notifications

Where the qualified solicitations actually land

The daily digest is the default, but the alert channel is configurable to however your bid team actually works.

📧
Email digest
One ranked email at 6 AM every business day, the default channel, with the full reviewed log attached for the audit trail.
💬
Slack alert
A message posted to a dedicated bid channel the moment a solicitation clears a configurable fit score threshold, for teams that want same day visibility instead of waiting for the morning digest.
📱
SMS for high fit only
A text alert reserved for solicitations scoring above a set threshold, typically 85 and above, so a short lived cooperative renewal window does not get missed between digest sends.
CRM integration

Qualified solicitations become a pipeline, not just an email

Connected to GoHighLevel, each solicitation that clears your profile creates an opportunity automatically, with the extracted terms attached, so your team works the pipeline instead of retyping details from an email.

New Opportunity · Auto Created
PipelinePlayground & Rec Bids
OpportunitySourcewell Playground Contract, Fit 92
StageNew Lead
ValueMultiyear cooperative
Due dateRolling renewal window
TagsCooperative, ASTM F1487, Sourcewell
APIs and integrations

What actually connects to what

Source in
Sourcewell and HGACBuy publish contract award and renewal information publicly, and municipal and school district portals are monitored on a scheduled poll registered per territory, the same source pattern already running across the other 400 plus bid agents in this cluster.
Workflow
n8n handles the scheduling, document normalization, and routing between the source poll and the AI scoring pass, the same orchestration layer used across every bid agent Omni runs.
CRM out
GoHighLevel's API creates the opportunity and syncs the extracted fields directly into your pipeline. If a different CRM is already in use, the same output routes through a webhook instead.
Alerts out
Slack's Incoming Webhooks API posts the high fit alert, and standard SMTP or Gmail's API sends the daily digest, both configured to the channel your team actually watches.
Market benchmarks

Real numbers behind the category, not estimates

3,072
Active shareable contracts currently running through Sourcewell alone, the cooperative that runs the Playground and Recreational Equipment category
F1487-25
The current ASTM playground equipment safety standard, revised June 2025, the spec every qualifying solicitation gets checked against
DOJ 2010
The actual ADA Standard for Accessible Design that governs inclusive play compliance, referenced separately from the equipment safety spec itself
3 to 4 yr
Typical ASTM revision cycle, meaning specs and requirements genuinely change and a stale bid template can fail on compliance alone
Josh Leavitt, Founder and CEO of Omni Online Strategies
From the founder
“A Sourcewell playground renewal and a municipal replacement RFP with an ADA compliance requirement can post the same week, one on a cooperative contract calendar, one buried on a park district's own site. The dealer who reads both in time, and has it land straight in their pipeline, wins more of this work than the one watching one portal by hand.”
We connect the system to the cooperative contracts and the municipal and school district portals relevant to your territory, tune the scoring to whether you sell playground structures, water play equipment, installation services, or all three, and route the qualified solicitations to email, Slack, and your CRM pipeline. You decide which to pursue.
Josh Leavitt
Founder & CEO · Omni Online Strategies

Book a call about your portals →
How this demo works: the solicitations shown above are illustrative examples built from real, publicly documented Sourcewell and HGACBuy contract categories, real ASTM and DOJ compliance standards, and a representative municipal RFP structure, used to demonstrate how the system reads, scores, and routes a document. A live deployment connects to the actual portals, cooperative contract calendars, and CRM relevant to your territory.